By visiting this page you have taken the first of many steps that will ensure that you have a safe and secure Event -- and there are many.

The Laws of Saint Lucia provide the guide for you and the support agencies to follow. Agencies that you have every right to expect support from; but if you don't tell them of your Event how can they help you? And they want to help you!!

In the next section you will find some of the forms needed to apply for the support you will need. In other cases you will need to write a letter requesting assistance. Remember notifying an agency is only the first step -- you MUST then find out if you either have their support or their permission.

The Mass Crowd Events Guide will give you all the information you need for a safe and successful event, e.g.:

• Pg 29 - Seating arrangements
• Pg 30 - Toilet arrangements
• Pg 31 - Medical Stations
• Pg 32 - Parking arrangements
• pg 34 - Arrangements for Disabled

The list below is just part of the program.

In November 2008 the Commissioner of Police declared a new policy for the Police Force that ANY event attempting to take place without Security would be stopped. The Solid Waste Management Authority can fine you up to EC$15,000.00 for failing to clean up after yourself and the Labour Commissioner can have your foreign workers arrested if they are working in Saint Lucia without a work permit or a CARICOM Single Market [CSM] Certificate... and these are just a few examples!

Interim CDC Guidance on Camps in Response to Influenza A (H1N1) Virus

WHO Guide on Mass Crowd Events and H1N1

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1. Model Mass Casualty Response Plan

   As the organiser of the event this is your responsibility:

   The application is to be submitted to the Chief Medical Officer, Ministry of Health. The submission to be made minimum of three weeks before event.

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2. Public Health [License and Health Certificate]
   • Application Form
   • Guidelines
    

   As the organiser of the event this is your responsibility:

   To be submitted to the Office of the Chief Environmental Health Officer

   Application for hosting such an event must be forwarded to the Office of the Chief Environmental Health Officer at least six weeks in advance to facilitate thorough plan review and adequate site assessment.

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3. Solid Waste Management Plan

   As the organiser of the event this is your responsibility:

   To be submitted to the Saint Lucia Solid Waste Management Authority.

   This Waste Management Plan must be submitted to the Saint Lucia Solid Waste Management Authority no less than two weeks prior to the event.

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4. Application for Permit for Live and/or Featured Music [Concerts/Shows/DJ's/Dances etc.]

   As the organiser of the event this is your responsibility:

   To be submitted to the Eastern Caribbean Copyright Organisation [Formerly HMS].

   This application must be submitted to ECCO no less than two weeks prior to the event.

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5. Request for Electrical Inspection

   As the organiser of the event this is your responsibility:

   This has nothing to do with your Licensed Electrician. The department must make sure that all new/ temporary connections are safe.

   To be submitted to the Electrical Department of the Ministry of Works

   Submission to be made minimum of three weeks before event.

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6. Request for First Aid Support from:
   • Saint Lucia Red Cross
   • Saint John Association of Saint Lucia
    

   As the organiser of the event this is your responsibility:

   To be submitted to the Society of your choice.
   Submission to be made minimum of three weeks before event. The Societies are sustained by Volunteers and negotiations must take place for time off.

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7. Request of Support from District Disaster Committee[s]

   As the organiser of the event this is your responsibility:

   To be submitted to the NEMO Secretariat for onward forwarding to the District Disaster Committee

   Submission to be made minimum of six weeks before event. The NEMO Committees are run by Volunteers and negotiations must take place for time off.

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8. Working in Saint Lucia

   As the organiser of the event this is your responsibility:

    

   • If you are employing persons from a CSM State ensure that their Ministry of Foreign Affairs has issued them with the CARICOM Skills Recognition Certificate that will confer on them the right to work in Saint Lucia.

      

   • If you are employing persons from a NON CSM State ensure that you obtain a work permit for them from the Labour Department.
   • Submission to be made to the Labour Department minimum of two weeks before the event.

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9. Liquor License

   As the organiser of the event this is your responsibility:

   If you intend to have alcohol at your event you will need a license from the District Court in either Castries, Vieux Fort or Soufriere.

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10. Further Support

    As the organiser of the event this is your responsibility:

    For these agencies you will need to write a letter requesting assistance. Remember notifying an agency is only the first step -- you MUST then find out if you either have their support or their permission.

     

    • Royal Saint Lucia Police Force for:
      • Noise levels and times Applications must be made three [3] days before the intended date of the Activity [Application Form]
      • Traffic Management Plan
      • Security Plan
      • Permission to assemble [for marches, walks, demonstrations etc.]

       

    • Saint Lucia Fire Service for:
      • Emergency Medical Technician and Ambulance Support
      • Permission to use Fire Works

       

    • Saint Lucia Lifesavers Association for:
      • Life Guards at Events near water [boat rides, river limes, sea side baptisms etc.]

       

    • Insurance Agent for:
      • Public Liability Insurance
        • WHAT IS THAT? Some thoughts for Venue Owners
        • WHAT IS THAT? Some thoughts for Event Planners
      • Event Cancellation and Non Appearance

       

      REMEMBER that for the EXACT details on what is on offer in Saint Lucia consult A LOCAL INSURANCE AGENT.

       

     

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11. Model Venue Evacuation Plan

    This is the responsibility of the owner of the venue.

    As the event planner it is your responsibility to get a copy from the person you are hiring the venue from. Once you have obtained the copy you and your planning team and your staff MUST become familiar with the plan.

    The plan MUST have been approved by the Chief Fire Officer.

     

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12. Application to erect a temporary tent.
    
    This is the responsibility of the event planner.
    
    As the event planner it is your responsibility to get planning permission for any temporary construction e.g. a Tent.

    
    NOTE: You may be required to provide the Ministry with evidence of electrical compliance from the Electrical Department of the Ministry of Works. Request for Electrical Inspection
    
    The plan MUST be approved by the Chief Planning Officer at the Ministry of Physical Development.

     

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13. Application Form For Permit For Beach Use
    
    This is the responsibility of the event planner.
    
    Application Forms must be submitted in duplicate to the Office of the National Conservation Authority at least two weeks prior to the hosting of the Event to allow sufficient time for processing.
    
    NOTE: You may be required to comply with the Saint Lucia Solid Waste Management Authority’s Policy for Mass Crowd Events by presenting a Garbage Disposal Plan.  Solid Waste Management Plan
     

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1. Statutory Instruments governing the public safety at gatherings
2. Emergency Powers (Disasters) Act No. 5 of 1995

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1. Mass Crowd Events - Check List

    

2. DRAFT Mass Crowd Events Guide
    
3. National Emergency Management Plan

    

4. It won't happen to me syndrome: Many of us say that to ourselves. Here are a couple of examples to burst that "bubble"...
   • 2008: Death of a child - Government Settles out of Court
   • 2007: Electrocution of two patrons
   • 1972: Floor Collapse at Teacher's Training College

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